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Trial Terms and Conditions

§1. General provisions

  1. These regulations ("Regulations") define the rules for participation in beta software tests Estate Office CRM and the rules for awarding bonuses in the form of 3 months of free use of the plugin after purchasing the first subscription.
  2. The organizer of the beta tests is Warsaw Real Estate Agent Tomasz Obarski, ul. Sienna 75, 00-833 Warszawa, NIP: 5222748397, e-mail address: support@estateofficecrm.pl ("Organizer").
  3. Beta testing is about software Estate Office CRM – CRM system under WordPress for real estate agencies, enabling in particular the management of clients, contracts, real estate, searches, agents and the export of data and offers ("Software").
  4. The Regulations constitute the regulations for the provision of electronic services in the scope related to registration for beta tests, communication with the participant and the provision of a test version of the Software.
  5. The Regulations are made available free of charge on the Organizer's website in a way that enables their acquisition, reproduction and recording.

§2. Definitions

For the purposes of the Regulations, the following meanings of terms are assumed:

  1. Beta tests – temporary availability of the Software before its premiere or at an early stage of development in order to check its operation, collect opinions, detect errors and develop functionality.
  2. Participant – an entrepreneur or a person acting on behalf of an entrepreneur who successfully registered for beta testing and was admitted by the Organizer.
  3. Entrepreneur – a natural person, a legal person or an organizational unit conducting business or professional activity.
  4. Trial account / Trial license – access to the Software provided to the Participant under the conditions specified in the Regulations.
  5. Premia – a bonus in the form of 3 months of free use of the Software added to the first paid monthly or annual subscription, on the terms specified in the Regulations.
  6. Subscription – paid subscription to use the Software after beta testing, in accordance with the Organizer's current offer.

§3. The nature of beta testing

  1. Beta testing has character voluntary and are addressed only to entrepreneurs interested in checking the Software before its commercial implementation.
  2. The goal of beta testing is:
    1. verification of the operation of the Software in real conditions,
    2. identification of errors and technical problems,
    3. obtaining opinions about the functions, ease of use and usefulness of the Software,
    4. development and improvement of the Software.
  3. Beta software may contain errors, be unstable, be temporarily unavailable, or undergo functional changes without prior notice.
  4. Participation in beta tests does not constitute the conclusion of a Software sales contract or the obligation to purchase a Subscription after the tests are completed, subject to the terms and conditions of awarding the Bonus.

§4. Conditions of participation

  1. Only an entrepreneur using the Software in connection with their business or professional activity may be a Participant.
  2. Applications for tests can be made via the form available on the Organizer's website or in another manner indicated by the Organizer.
  3. In the application, the Participant provides the data required by the form, in particular:
    1. company name,
    2. NIP,
    3. name and surname of the contact person,
    4. phone number,
    5. address e-mail.
  4. The conditions for participation in the tests are:
    1. providing true and current data,
    2. acceptance of the Regulations,
    3. meeting the technical requirements needed for the installation and operation of the Software,
    4. receiving confirmation of admission to the tests from the Organizer.
  5. The Organizer may refuse admission to tests without giving a reason, in particular when the number of test places is limited, the application is incomplete or there is a reasonable suspicion that the application violates the Regulations.

§5. Technical requirements

  1. To participate in the tests, it is necessary to have an environment that meets at least the minimum technical requirements published by the Organizer, in particular:
    1. WordPress 6.4 or newer,
    2. PHP 8.1 or newer,
    3. active SSL certificate,
    4. properly working WP-Cron or configured system cron,
    5. efficient WordPress media library,
    6. ability to save in the uploads directory,
    7. outbound HTTP/HTTPS access to services required for selected functions.
  2. The Participant is responsible for preparing his/her own technical environment, making backup copies and compliance of the server configuration with the Software requirements.
  3. The Organizer recommends testing in a test environment or after making a full backup copy of the website and database.

§6. Rules for providing a trial version

  1. After positive verification of the application, the Organizer sends the Participant the information needed to start testing, in particular a license key, instructions or a link to download the Software.
  2. The trial license is granted as a license:
    1. non-exclusive,
    2. non-transferable,
    3. time limited,
    4. intended exclusively for the Participant's own business and solely for testing purposes.
  3. The trial license does not entitle you to:
    1. further resale,
    2. granting sublicenses,
    3. making the Software publicly available to third parties other than the Participant's staff,
    4. removing legal markings or copyright notices.
  4. The Organizer may update, modify, limit or temporarily suspend access to the trial version if it is necessary for security, development or bug fixing purposes.
  5. The Organizer may terminate the beta tests in their entirety or for a given Participant at any time, in particular in the event of a violation of the Regulations.

§7. Participant's obligations

  1. The Participant undertakes to use the Software in accordance with its intended purpose, the Regulations and applicable law.
  2. The participant undertakes:
    1. test the Software reliably,
    2. report noticed errors, problems and development suggestions,
    3. not take any action that may disrupt the operation of the Software or the Organizer's infrastructure,
    4. not use the Software in a way that violates the rights of third parties.
  3. If the Participant processes personal data of his or her clients, co-workers or contractors in the Software, he or she is responsible for the compliance of such processing with the law as a data controller.
  4. Whenever possible, the Participant should use test data or data minimized to the extent necessary when testing.
  5. Participant should not use the beta version as the sole, critical production environment for its business.

§8. Opinions, bug reports and materials from the Participant

  1. As part of the tests, the Participant may provide the Organizer with comments, suggestions, error descriptions, screenshots, proposed changes and other information related to the operation of the Software ("Feedback").
  2. The Participant grants the Organizer a free, non-exclusive, territorially unlimited right to use Feedback for the purposes of developing, improving and promoting the Software, without the obligation to pay remuneration.
  3. The Organizer is not obliged to implement any of the Participant's suggestions.
  4. The Organizer may contact the Participant in matters related to tests, handling of applications and evaluation of the operation of the Software.

§9. Bonus: 3 months free after purchasing the first subscription

  1. The Participant may receive a Bonus in the form of: 3 months of free use of the Software added to the first paid monthly or annual Subscription.
  2. The condition for granting the Bonus is the total fulfillment of the following conditions:
    1. effective participation in beta tests,
    2. providing the Organizer with at least one substantive opinion, error report or improvement proposal regarding the Software,
    3. purchasing the first Subscription directly from the Organizer,
    4. using the same identification data of the entrepreneur when purchasing the product as when registering for the tests, or data allowing the Organizer to clearly link the purchase with participation in the tests.
  3. The "first Subscription" means the first paid subscription purchased by a given entrepreneur for Estate Office CRM.
  4. Premia:
    1. is disposable,
    2. cannot be exchanged for cash,
    3. cannot be combined with other promotions, discount codes or individual offers, unless the Organizer expressly decides otherwise,
    4. is only available to the entrepreneur who participated in the tests.
  5. The Organizer adds the Bonus to the first Subscription in such a way that after paying for the first subscription period, the Participant receives an additional 3 months of access at no additional fee.
  6. The bonus should be used when purchasing the first Subscription on time 90 days from the end of beta testing or from the date the Organizer sends information about the possibility of purchasing a Subscription, depending on which event occurs later.
  7. After the deadline referred to in section 6, the right to the Bonus expires.
  8. The Organizer may refuse to grant the Bonus if:
    1. The Participant has violated the Regulations,
    2. provided false data,
    3. did not take actual part in the tests,
    4. tried to abuse the promotion or obtain the Bonus multiple times.

§10. Responsibility

  1. The beta version of the Software is provided for testing purposes and may therefore contain errors, limitations and incomplete functionality.
  2. The Organizer exercises due diligence to ensure that the Software works properly, but does not guarantee that the beta version will be completely free from defects, interruptions, errors or non-compliance with the Participant's expectations.
  3. To the maximum extent permitted by law, the Organizer is not responsible for:
    1. data loss caused by lack of backup copies on the Participant's side,
    2. effects of using a beta version in a production environment,
    3. problems resulting from incorrect configuration of WordPress, hosting, server, theme or other plugins,
    4. indirect damages, lost profits, loss of customers or interruptions in the Participant's business.
  4. Nothing in the Regulations excludes the Organizer's liability to the extent that exclusion of such liability would be unacceptable under the law.

§11. Personal data

  1. The administrator of personal data provided in connection with the application for testing is the Organizer.
  2. Personal data is processed for the purpose of:
    1. handling test applications,
    2. contact with the Participant,
    3. providing a trial version of the Software,
    4. Premium service,
    5. examining complaints and defending against claims.
  3. Detailed rules for the processing of personal data are specified in the Privacy Policy published on the Organizer's website.
  4. If, as part of the use of the Software, the Organizer processes personal data on behalf of the Participant, the parties will enter into a separate contract for entrusting the processing of personal data, if required by applicable regulations.
  5. The Participant undertakes not to provide the Organizer with more personal data in service requests or messages than is necessary to handle the case.

§12. Intellectual property rights and confidentiality

  1. All rights to the Software, including copyrights, rights to the database, markings, documentation and accompanying materials, are vested in the Organizer or authorized entities cooperating with the Organizer.
  2. The Participant undertakes not to copy, decompile, reverse engineer the source code or attempt to circumvent the Software's security measures, except for cases expressly permitted by mandatory provisions of law.
  3. Information about errors, planned functions, technical solutions, test materials and test conditions that are not publicly disclosed by the Organizer should be treated as confidential by the Participant.
  4. The Participant may publish public opinions about the Software, as long as they are legal and do not disclose the Organizer's confidential information.

§13. Complaints

  1. Complaints regarding the application for testing, the course of testing, the operation of the test version or the granting of a Bonus may be submitted:
    1. by e-mail to: support@estateofficecrm.pl, or
    2. in writing to the address of the Organizer's registered office.
  2. The complaint should include:
    1. Participant's identification data,
    2. description of the problem,
    3. Participant's request,
    4. wherever possible, documents or information helpful in examining the complaint.
  3. The organizer will consider the complaint in a timely manner 14 days from the date of its receipt. If the processing of a complaint requires supplementing information, the deadline runs from the date of providing the missing data.
  4. The Organizer informs about the method of considering the complaint to the e-mail address from which the complaint was submitted, unless the Participant indicates another method of contact.

§14. Duration and end of testing

  1. Beta tests last for the period indicated by the Organizer.
  2. The organizer may at any time:
    1. finish beta testing,
    2. suspend recruitment,
    3. change the scope of tests,
    4. withdraw access to a Participant violating the Regulations.
  3. After the tests are completed, access to the trial version may be disabled or limited at the Organizer's discretion.
  4. Completion of the tests does not deprive the Participant of the right to the Bonus if he or she has met the conditions specified in the Regulations.

§15. Changes to the Regulations

  1. The Organizer may change the Regulations for important reasons, in particular in the event of:
    1. changes in legal regulations,
    2. changes in the test organization model,
    3. development of Software functionality,
    4. the need to clarify the provisions of the Regulations.
  2. The amended Regulations are published on the Organizer's website.
  3. The Regulations in the version in force at the time of reporting apply to notifications made before the changes come into force, unless the change is more favorable to the Participant or the obligation to apply it results from legal provisions.

§16. Final provisions

  1. The Regulations are subject to Polish law.
  2. In matters not regulated in the Regulations, the relevant provisions of Polish law shall apply, in particular the Civil Code, the Act on the provision of electronic services and the provisions on the protection of personal data.
  3. Any disputes arising from participation in beta tests will be resolved by the court having jurisdiction over the Organizer's registered office, subject to mandatory provisions.
  4. The Regulations enter into force on the day of their publication on the Organizer's website.